C & W Conference Site Application

To apply to host the Computers and Writing Conference, please create a webbed application that at its most basic creates the sections in the application outline below, in a printer-friendly document. Your site can include anchors to help readers jump to a particular section, but the entire form should be printable, so that committee members can look at the thing off line if necessary. The main application should look just like the long scrolling version in Normal view in MS Word.

You can create a snazzier, hyperlinked version as well if you like, but the printed, linear form is the requirement. 

Your application can include links to online material about the speakers, hotel, local attractions, the airport, and so forth. The more information you can provide for the Selection Committee, the better.

Submission of Site Applications

Please send the URL for your completed application web site to Douglas Eyman by November 1, two years prior to the conference you wish to host. 

Required Application Sections and Questions 

The sections below are relevant for both onsite and online host proposals. In the case where a section or item isn’t applicable, please indicate so.

Background Information

1. Date Application Posted
2. Name of Organizing Committee Chair/Lead Applicant
3. Institution (if applicable)
4. Postal and Email Address
5. Phone
6. Name, Affiliation, and Contact Information for All Other Organizing Committee Members
7. Clear indication of which conference—onsite, online, or both—that you are proposing to host
8. Year & Proposed Dates to host Conference(s), including note of any known conflict and/or holiday

Conference Funding

1. Source of funding
2. Amount of funding
3. How will you allocate funding? (Please attach detailed preliminary budget)
4. Approximately what will you charge for registration? What will additional events (e.g., special tours or trips) costs?

Conference Facilities

1. In the past, up to 400 people have registered for the Computers and Writing onsite conference. Please list hotel(s) or dorm(s) and number of rooms to be set aside for attendees.
• Main facility providing accommodations
• Number of rooms reserved
• Additional Hotels
• Number of rooms reserved
2. What will you do to provide a location and adequate exposure for exhibitors? How will you guard against uneven placement and ensure traffic for the exhibits?
3. What will be the cost of hotel or university accommodations for attendees?
4. Why are you a good site for the conference in terms of excellence of faculty planners, computer/conference facilities, and accommodations?
5. How far is the conference site from a major transportation hub? Identify any potential travel agency connections.
6. What computer support can you provide for attendees drafting papers, printing documents, checking email, and so forth? Are labs available on campus? What kind of Internet access will be available?
7. The ideal site will be in a location that offers a safe environment for conference attendees regardless of their race, disability, gender identity, sexual orientation, religious belief, or cultural background. To your knowledge, are there any legal, social, or cultural reasons that your site may pose a problem? How does your site ensure accessibility?

Conference Media
(Note: This section is typically included for online host proposals, but may be applicable for onsite hosts as well.)

1. What electronic media does your team plan to use?
2. How accessible are these media for computer users around the world? Please include hardware specifications and required software, if appropriate.
3. What specific experience does each member of the proposed organizing committee have with each of these media?
4. What support structures are in place to ensure the successful operation of the specific technologies (servers, applications, etc.) to be used?

Conference Program and Events

1. Past conferences have sponsored as many as 55 hour-and-15-minute sessions over a two- or three-day period. These are concurrent sessions with approximately four speakers for each session. Conferences have commonly begun with workshops, registration, and (sometimes a) keynote or reception on Thursday, held concurrent sessions all day Friday and Saturday and on Sunday morning, and occasionally ended with a brunch or lunch and final speaker on Sunday, followed by an open 7Cs meeting and/or area tours. Briefly describe your plans for the conference program—its structure, focus, and/or theme.
2. Who will you ask to review proposals to ensure high quality?
3. Are you planning on sponsoring other events (dinners, tours) that attendees might participate in? If so, please list, with cost above in the Funding section.
4. What specific features are you planning to make your meeting unique or to improve or enhance the Computers and Writing conference?

Conference Management and Staff

1. What kind of help or advice from past organizers would you find most useful?
2. Would you be willing to serve as a non-voting member on the CCCC's Committee on Computers and Composition for the year preceding and following your sponsoring the conference, to receive and then provide counsel about sponsoring the conference?
3. Which previous Computers and Writing Conferences have you and/or your Co-Chairs attended?
4. Please add any other comments you might have regarding plans for Computers and Writing.